Holland America Bulb Farms,
Inc.
Will sponsor & host
the
8th Annual Woodland Tulip Festival
2010
4 Weekends in April
10:00 AM to 6:00 PM Daily
Contact: Nicolette Wakefield at Holland
America Flower Gardens
1066 South Pekin
Road
Woodland, WA 98674
360-225-4512
Please complete form and return with your check.
Checks are to be made payable to Holland America Flower
Gardens. Spaces are 10’x10’ and vendors will have to
provide their own tent. Space fee is $50.00 total for
each two day weekend. Vendors that want to participate
all four weekends will be charged a total of $160.00
(that is $40 per weekend).
Name:________________________________________________________________________
Day Phone
#________________________Evening
#___________________________________
Address:______________________________________________________________________
City, State and Zip:
_____________________________________________________________
Email
Address:_________________________________________________________________
Type of Craft or
Product:
________________________________________________________
Enclose a photo and schedule a date and time for jury to
review. If you are a return vendor this will not be
necessary.
_____________________________________________________________________________
Release and Indemnity
Agreement:
________________________________ (Vendor) hereby agrees
that he/she is an independent vendor and will not be an
employee or agent of Holland America Flower Gardens LLC, and
Holland America Bulb Farms, Inc., Dobbe Farms, LLC, Holland
America Bulb Farms BV, or Holland America Flowers, LLC
during the performance of this agreement.
Holland America Bulb Farms, Holland America Flower
Gardens and their agents and assigns assume no
responsibility or liability for injury or damage, or
liability to persons or property sustained by reason of
presence of vendor at the Tulip Festival or any portion
thereof in April, 2010.
Authorized Vendor Signature
Date
Attachment II 2010 Woodland Tulip
Festival
Rules and Terms and
Conditions
Payment:Payment must accompany application and is
non-refundable once application is
accepted.
Security: You may leave your booth set up each night at
your own risk, but we will not be responsible for your
belongings and therefore suggest you take them with you
when you leave.
Hours of
Operation:Your table must be open on time and remain open
until closing. Festival hours are as
follows:
10:00 AM to 6:00 PM on Saturdays and 10:00 AM to
6:00 PM on Sundays during the month of April and/or May
if there are any extensions to the
festival.
Set up Days:Vendors may set up after 7:30 AM on each Day of
the Festival. Vendors will be assigned a location and
must stay within that location unless otherwise
arranged.
Check In and
Out: All vendors must check in prior to the event
opening and must have space inspected before
leaving.
Parking and
Vehicles: Vehicles will need to be parked in the parking
lot during festival hours. We ask that vendors park
toward the back of the parking lot in order to keep the
front open for visiting customers. NO vehicles will be
allowed in the festival area during festival
hours.
Cleanliness, Housekeeping and
Conduct:All refuse must be disposed of daily. Your space
(front, back, and surrounding area) must be kept free of
garbage and debris and always be neat and
clean.
Although we do not have a written dress code, we
expect everyone associated with this event to be neat,
clean, have good personal hygiene, and unfailingly
courteous and friendly. We reserve the right to have
anyone removed from your table/booth whom we believe is
not a credit to either the event or your business and/or
close down your table permanently.
Electricity:Please make a request if you have a need for
table lighting or electricity. You will need to bring
heavy-duty extension cords. ($25 fee per
outlet)
Music:No sound devices or music shall be allowed.
Interpretation or Modifications: In matters of
interpretation and/or modification to existing rules,
procedures or policies, the decision of the on-site event
manager shall be final.
Hold Harmless:By signing the Release and Indemnity Agreement,
you affirm and agree to hold harmless the Holland America
Flower Gardens Tulip Festival, Holland America Bulb
Farms, Inc., its directors, officers, employees, agents
and assigns from any and all loss, claim, action, suit or
liability to third persons (including attorney fees at
trial and appeal), from any cause whether directly or
indirectly related to this event or this agreement
including but not limited to claims for injury to persons
including death or destruction of property; whether
intentional, negligent or consequential as result of any
act or omission or yours, or the officers, director,
employees or agents of your business.
Attachment III 2010 Woodland Tulip
Festival
Certificates of
Insurance: Our
Policy requires
that
specific vendors provide us with a Certificate of
Insurance naming Holland America
Bulb Farms, Inc and Holland America Flower Gardens as
Additional Insured’sfor operations on our
premises. The certificate only needs to address the dates
of; April 3rd&
4th , April
10th &
11th , and April
17th&
18th, 2010. It is also
requested the Vendor’s Liability
Limithave a limit of
$1,000,000 per
occurrence. Certificates can
be faxed to
360-225-8806. If there is any
question or concern regarding any of this, please contact
myself, Nicolette Wakefield (360-225-4512) or Bruce
Hulett at Woodland Insurance (800-467-8218) to review
your individual case.
I
hereby acknowledge that I am eligible to participate in the
Tulip Festival and have read and agree to comply with the
established rules (see Attachment III) of this festival. I
further understand that the festival may revoke such
authorization at any time for violation of these rules or
other actions which do not conform to Company
Policy.
Signature Date
Attachment IV 2010 Woodland Tulip
Festival
Dates Vendor would like to
attend.
Vendors must sign up for the entire weekend.
(Please Check Box)
r Saturday, April
3rdand Sunday, April
4th.
r Saturday, April
10thand Sunday, April
11th.
r Saturday, April
17thand Sunday, April
18th.
r Saturday, April
24thand Sunday, April
25th.
Electricity
Requirements
$75 for the first Outlet and $25 for any
additional outlets.
(Please Check Box)
r 1 Outlet
r 2 Outlets
r 3 Outlets
---------------------------------------------------------------------------------------------------
(HABF Internal Use
Only)
Vendor
Contact________________________________
Vendor Phone
#________________________________
Type of
Product________________________________
Vendor Jury Appointment
Date____________________
Appointment Notes
_____________________________________________________________
Vendor Approval
r Approved
r Not Approved
Amount Paid__________________________________
Payment Method
r Cash r Check
CK#_______________
Location Assignment
Weekend 1______________ Weekend
2________________
Weekend 3______________ Weekend
4________________
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